Event Planning

In-Person and Virtual Event Planning

From concept development to post-event analysis, we are with our clients every step of the way. We provide the specialized services, comprehensive planning, and innovative ideas needed to deliver engaging experiences and facilitate meaningful conversations.

We specialize in the following event management services:

Strategy And Pre-Event Planning

Concept planning and design

Evaluate best practices to achieve desired outcomes

Conduct market research

Venue research and negotiation

Logistics pre-planning

Virtual event platform research and planning

Prepare work plan and critical path

Outline expectation

Budget development and cost analysis

Attendee Engagement and Management

Attendee engagement and communications

Develop invitation list, issue invitations, and follow up

Easy online registration process

Prepare, set up, and manage onsite registration

Accommodations and hotel room blocks

Transportation and travel including flights and charters

Set travel guidelines for reimbursement

Project Management and Event Logistics

Budget management and monitoring

Venue and vendor management including evaluation, selection, and negotiation

Catering and audio-visual management

On-site logistics including pre-event inspection of venue, staging, and equipment set-up, and takedown

Organize and supervise volunteers and staff

Troubleshoot, liaise with the events team, vendors, speakers, security, venue staff

Creative and Marketing

Event branding and marketing

Event communications

Media relations

Email, digital and, online marketing

Creative and graphics services

Event brochure, agenda, and programs

Promotional products, swag, and giveaways

Program Development

Speaker and entertainment procurement

Contract negotiation and management

Organization of breakouts, tradeshows, discussions

Guest flow design and floor plan development

Tradeshows management

Organize Elders and traditional performers

Cultural protocols, honoraria, territory acknowledgement

Audiovisual and technical production

Event design

Post-Event Analysis and Reporting

Interim progress reports

Debriefing sessions

Manage and process expense claims

Event audit and required reports

Distribute post-event materials and resources

Mahihkan provides a completely virtual event management solution by offering the following services:

Designing and conducting pre-event surveys to identify key needs and topics

Providing input into the identification and selection of speakers, facilitators, notetakers (written and graphic recorders), translators, Elders, and entertainers

Identifying and incorporating culturally appropriate protocols

Selecting, negotiating, and executing the contract with a virtual platform, including branding/customization, technical support, key virtual engagement tools (polls, chat features, social media integration, et cetera.), and translation

Selecting and purchasing gifts including coordinating shipping of swag boxes with virtual events

Building email database list and managing/cleaning bouncebacks

Marketing and promoting events including fully branded email communications on automation platforms

Setting up website registration procedures

Issuing invitations

Issuing honoraria

Our Services

Indigenous Engagements


Event Planning


Notetaking and Report Writing

Notetaking and
Report Writing

Facilitation Services


Designing and delivering engagements, events, and much more

When our forty-plus years of experience is working for you, the results are measurable and memorable.

Get started today!

event planning
Let us know about your next event, and we'll help make it a big success!